Not all fuel card programs are the same. While most allow fleet managers to observe, report and control their company’s diesel fuel and maintenance expenses, some work better for one type of organization than another.
If you’re considering using a fuel card for your fleet, Sokolis Group can work with you to help determine which card is right for your business. We’ll also assist you in setting up your card to maximize its benefits, work as a gatekeeper as new drivers start and old drivers leave, and help you make sure all your diesel and gas discounts are accounted for correctly.
What are the benefits of a fuel card?
A card system managed by Sokolis Group gives you a number of benefits, including:
- The chance to manage your company’s fuel spend and maintenance expenses with timely detailed reporting
- A way to save money by reducing fraudulent charges, minimize paperwork, and track purchases by driver and vehicle
- The ability to manage, restrict and block purchases, view real-time transactions, and easily locate fueling locations
- Reduced fees and increased savings
- Dedicated customer service
How do fuel cards work?
A fuel card works like any other credit card, but captures the additional fuel transaction information you need to effectively manage your fuel program. You can also customize your card(s) to fit your unique business needs. You can set purchase controls such as fuel grade, diesel only, transactions per day and gallons per transaction. You can even prevent non-fuel purchases and take control of your expenses.
What kind of control will I have?
You can restrict purchases to a particular kind of fuel or maintenance. You can even prevent convenience store purchases by limiting cards to “diesel purchases only”.
You can track purchases by driver or vehicle, limit purchases, require driver or vehicle codes for every purchase to help prevent theft, and even set spending and usage limits for each card by day, week or cycle. In addition, some fuel cards can be locked to pay at the pump only, providing your driver additional time savings.
What kind of reports do the cards provide?
Fuel cards offer enhanced reporting that show purchases by driver, vehicle, miles per gallon, and more. It allows managers to track odometer readings so they can analyze purchases and usage. It also grants the ability to generate exception reports that flag unauthorized purchasing and monitors after-hours purchases, daily transactions and daily dollar amounts in real time.
You’ll get customized reports based on your business needs that you can access online 24/7.
How can Sokolis Group help?
While a good fleet manager may be able to handle many tasks, they can’t focus on everything.
Sokolis Group is able to watch your company’s back to ensure card maintenance is properly handled, possible theft is reviewed and additional discounts are put in place for the biggest savings.
With Sokolis Group, you don’t just get an extra person, you get a staff of experts with the tools you need for auditing, such as OPIS (Oil Price Information Services), as well as a roster of long-term relationships with fuel card companies like WEX/FleetOne, Fuelman, EFS, and Comdata.